How do I add an expense I want to get reimbursed for?

You can easily add an expense that you made with your personal card to request a reimbursement from your employer. You can do this in the Skipr mobile app and via the web dashboard.

• Click on the "New request" and select "New expense"
• Enter the details of the expense: amount, description (optional) and the date of the expense (= date of purchase). You can also create a recurring expense
• Select the merchant and the associated mobility service
• Add a receipt as PDF or JPG (size cannot exceed 12MB)
• You can also add an expense code if relevant (optional)
• In case of multiple budgets, make sure the correct budget (Mobility program) of which the expense needs to be deducted is selected
• Once all the info is filled in, Submit the expense

 

After submission, the expense will either be approved automatically or sent to your manager or administrator for validation. This person will examine the expense and can:

• Approve it if it is in line with your company's mobility policy
• Refuse it if it is not
• Ask you for additional information if the request is not exhaustive. The status of your expense will then change to "info required".

After validation, the next step is the reimbursement of your expense. Each company has a different process, but generally, expenses are reimbursed via the payslip following the validation date. Once the necessary steps have been taken on the payroll side, the expense will move to the final status, which is "Reimbursed".

💡 Want to change a reimbursement request? We'll explain how here.

💡 Want to track the status of your reimbursement request? Find out how to do so